Gallery/Administrative Assistant Job Description

The Luminary is seeking a part-time gallery and administrative assistant up to 20 hours per week. Primary responsibilities include basic bookkeeping, filing, and administrative support; staffing open gallery hours, basic marketing and communications support and event support on evenings and weekends as needed.

QUALIFICATIONS & COMPETENCIES:
+Detail oriented: An ideal applicant will be detail oriented and able to assist with the diverse administrative needs of the organization
+Multitasking: Working within a small nonprofit, the candidate must be able to manage multiple projects at a time and adapt quickly to new tasks.
+Proficient in Microsoft Office, Google Apps, particularly in creating and updating spreadsheets.
+Communicates well with staff and the public and assists with updating the organization’s website, social media and other public platforms.
+General experience and interest in contemporary art
+Knowledge of Adobe Design Suite helpful, but not required

PRACTICAL DUTIES AND RESPONSIBILITIES
Responsibilities

+Assist with the daily operations of the organization’s office and administrative needs
+Manage vendor relationships including purchasing, billing and ordering
+Maintain accurate records across multiple platforms
+Provide basic bookkeeping support
+Maintain some open gallery and office hours throughout the week.
+Responds in a timely manner to general email and phone inquiries and requests as well as notifies appropriate staff of messages.

EXPERIENCE + HOURS
Two years or more of related experience and/or training; or equivalent combination of education and experience. Background in art and administration is a bonus.
Schedule: Two days per week on Thursday or Friday and Saturday from 12pm to 6pm and a limited number of evenings and weekends
Hours: 15-20 hours per week

To apply send CV and cover letter to Brea McAnally (brea@theluminaryarts.com) and email with any questions (no phone calls or in-person applications please).